Rocky Mountain Flycasters - Board Meetings
Rocky Mountain Flycasters Board Minutes
September 11, 2013
President Dick Jefferies called the meeting to order with Bill Perrill, Sean Cronin, Phil Wright, Guy Turenne, Cullen Emsing, Wil Huett, Tom Culbertson, and Lee Evans present.
The agenda was approved with the treasurer report held back for discussion. Other reports, including the minutes of the last meeting, were approved.
We discussed restricted funds versus encumbered funds in our budget. The raffle funds are restricted due to State of Colorado rules and regulations. The youth funds are encumbered, indicating they are to be spent on youth activities only. Tom will present the new budget at the October meeting.
Bill presented the progress on the orientation package. We discussed the report and realized the History of the Chapter was not included and should be. Lee is working on it. We talked about media contact and agreed we all could discuss good news, but either Wil or Dick should be contacted to clarify controversial or troubling news. The first draft of the completed document should be ready at the November meeting. We all need to complete our Position Description portion. These were emailed to us by Dennis Cook.
Wil discussed the Presentation Committee’s progress. We have the structure and a general format in mind. We are working on content and photos. We will need to spend some money from the budget, estimation $250 at this time. This was approved at earlier meetings and consensus was that it still seemed reasonable.
Dick talked about Project Healing Waters and reported that we would not have a formal agreement with them, but would serve as a volunteer pool for projects they design and carry out. A Memorandum of Agreement will not be necessary.
Discussion regarding our 30th anniversary party and our Guest Night generated some names and ideas. Lee, Brad, Sean, and Phil will continue to finalize details. (The committee met a week later and, with Dick’s input, decided to separate the two activities. Guest Night will still be on November 20, but a special anniversary celebration will be held in April.)
The new Coalition is up and running. Money has been donated from the affected cities and now we need to hire an Executive Director. This job description will be published soon and the job posted. Dick is the Chairman of the Board for the next two years and will stay on the board for two years longer as immediate past chairman. We need to get a story published in the CTU magazine.
It was moved, seconded, and passed that we establish a standing nominations committee consisting of the Board of Trustees. Dick will generate a process.
We mentioned the Holiday Party to be held at C. B. & Potts again this year. Tentative date is December 13, 2013. Lee will follow up.
Dick said the next board meeting would be back at Mulligan’s Pub. We adjourned at 9:17.
Lee Evans, acting secretary
Previous meeting reports will be here as they are superceded by newer reports.