Rocky Mountain Flycasters - Board Meetings
Rocky Mountain Flycasters Board Meeting
December 14, 2011
President’s comments were presented and there was much discussion about the membership night (see the membership report below). The minutes from the last board meeting were approved.
Treasurer’s Report: Holiday party electronic ticket sales were successful, great for RSVPs and shows that our membership are active online. The holiday party was successfully accomplished within budget.
Membership Report: There were approximately 80 people in attendance at guest night and we registered 19 new members. For next year: we need help at the membership table (maybe two people for the table and two for chatting/floating), a line for members versus guests at checkin, getting flyers out sooner, and we need a change box. There were a couple of things that Stephanie needed from Bryon including the spreadsheet template. We also discussed how to contact a member who thought he had registered at guest night and hadn’t actually gotten input.
Nominations Committee Report: The committee plans to contact the elected members of the board to discuss their intentions for the coming year and to get an idea of which positions will need to be filled next year.
Youth Activities Report: Trout in the Classroom is proceeding well. The fish have hatched and the students are keeping good records this year. Bob Streeter has suggested an Eagle Scout project for Andrew Brown. We are planning to support an injured service man as fishing mentors this summer if we can find a few more people to share the load.
Conservation Report: The Million Pipeline (the proposed Green River diversion to transport water to Colorado’s Front Range) is “fishing for a permitting venue”, maybe FERC after having it's application dismissed by the Corps of Engineers.
- Holiday party wrap-up: a great location, advanced registrations went great (approx. 60 people prepaid), people seemed impressed by what the chapter is doing. A couple of notes for next year: two sides to the banquet table so that people can help themselves in two lines and we should move the white elephant gifts to a more central location.
- There will be no newsletter this month. Bryon made a motion to spend an additional $5 per month to get rid of the picture limitations on Constant Contact. The motion carried.
- Upcoming speakers: January - Czech nymphing, February - Fly Tying Expo, March - ??, April - Yellowstone native cut-throat versus Lake Trout, May - Caleb Van Waggoner, Fly Times Productions and the North Park lakes.
- Rod purchase from Rocky Bloskas at Stone Creek Rods in Greeley who will also make donations in the future.
Expo Update: There was a discussion about the food that will be served at the expo. We could choose to purchase food from Outback, Texas Roadhouse or Old Chicago. Which would be the most cost effective/easy to eat/popular with attendees? For the silent auction we have some fly shop donations, a float tube, peacock feathers, and something from CB & Potts, but we need some more. The tiers are responding and all of the local shops are represented.
We talked about “going big” next year. The event could be held on a Saturday, maybe in conjunction with a fly fishing film and/or a casting tourney. (Maybe with a commemorative beer “coozy” (wink)).
- Bryon’s decals have been turned over to Cullen and his printing resources. They look to be an extremely high quality decal and everyone is stoked.
- Rocky from Stone Creek suggested that we might sell license plate holders, we discussed cost/feasibility. What about can coolers, either generic ones or special ones for the fly tying expo? Maybe we could have “vendor partners” with logos on the other side of the can coolers or on fishing shirts?
- Finally Dennis made a motion to move $2,000 into a conservation reserve which will be used for restoration/reconnect activities. The motion passed. This will create an encumbered fund line item dedicated to conservation projects.
Rocky Mountain Flycasters Secretary
Previous meeting reports will be here as they are superceded by newer reports.