Rocky Mountain Flycasters - Board Meetings
Rocky Mountain Flycasters — Board Meeting Minutes
December 9, 2009
Lee Evans hosted this meeting at his residence. Lee called the meeting to order at 7:05 PM. Everyone voted appreciation to Ken Eis for his contributions as President.
Attendees: Lee Evans, Paul Fromme, Phil Wright, Dennis Cook, Jim Lilly, Ken Eis, Cullen Emsing, Byron Fessler, Dave Piske, Greg Evans, Guy Turenne.
Approval of minutes: Minutes of the November meeting were approved as submitted.
Treasurers Report: The balance in the Project fund is $1240.77. This includes receipts of $302 from the membership raffle at the November meeting. Separate donations to the Behnke Scholarship fund totaled $300. The balance in the General fund is $5184.17
Membership Report: Current membership is 856, with 8 new members. 23 memberships expired last month, and 32 expirations are proximate.
Trout in the Classroom.
Dennis Cook reported on the Trout in the Classroom Project. He is working on obtaining an Embrace a Stream, (EAS) grant. CDOW will provide the required signature from a government agency for this EAS grant application. He reported that our youth project has received 15 sets of rods and reels from the Sierra Club. The value of the Sierra Clubs 15 rod/loaded reels donation is approximately $3000.
Fly tying Expo
Jim Lilly has obtained commitments from 11 tyers and a fish sculptor. An additional 3 to 4 tyers are possible. Jim will provide a list of tyers to Phil Wright for a flyer. Admission to the event will remain $15. Students will be admitted free to the event, but will not receive raffle tickets. Attendees may purchase additional raffle tickets. The raffle will be a bucket raffle. Ken Eis will contact the Senior Center to provide room setup. Byron Fessler will obtain the pizzas, sub sandwich for the tyers, and other food related items. Phil Wright will author and print a flyer to go to the fly shops and the Denver fishing Expo. Cullen Emsing will assist Phil in distribution of the flyers. Dennis Cook will contact Fossil Ridge high about student participation. Paul Fromme will contact the newspapers with information. Jim Lilly will prepare a list of needed event volunteers. Greg Evans will prepare signs to identify the fly tyers. Final preparations will take place at the January Board meeting.
Speakers for all meetings through May have been obtained. We expect:
March — Mike Kaul from Wind River, WY
April — Steamboat flyfishers
May — Club members about their favorite spots.
Budget A general discussion about next years budget served to define expectations for both revenue and expenses, amounts and categories. Input from this meeting will be used to prepare a budget that will be presented at the next Board meeting. Since the budget defines the activities and goals of the club for the coming year, the budget will be presented to the membership at the February General meeting.
No one has volunteered to be Vice President. Lee Evans will work to find a volunteer to fill this spot.
Awards to recognize sponsors and donors are needed. This will facilitate the solicitation of donations. Awards, categories, naming, publicity, etc. need to be defined. Dennis Cook sent a set of suggestions to Board members by via e—mail. This will be taken up at future meetings. Action is needed at the February meeting to recognize St. Petes, and this must be consistent with past recognition given to Jax. Phil Wright and ken Eis will undertake this task.
Donated fly tying materials — no information available
CTU Gala. Greg Evans will attempt to find interested members in order to populate an RMFC table at the CTU Gala. Dennis Cook is soliciting donations for the Gala and Lee Evans will assist.
Take a member fishing — delayed until another meeting
Web site opinion poll — A method to conduct such a poll is being discussed with Paul Wehr.
Web site — The RMF web site is one of the most outstanding sites of any TU group in the country. A motion was made, seconded and unanimously approved that Paul Wehr be thanked and commended for his construction and maintenance of the RMF web site.
Ken Eis — Senior center set—up for Fly tying Expo, plus Award to St. Petes in Feb.
Paul Fromme — newspaper publicity
Bryon Fessler — Pizza, sub sandwich, food related items
Phil Wright — Expo flyers design, printing and distribution, St. Petes award
Cullen Emsing — assistance in flyer distribution
Dennis Cook — Contact with Fossil Ridge high school fly tying group, plus CTU Gala donations
Greg Evans — ID signs for fly tyers plus finding attendees for CTU Gala
Lee Evans — prepare draft budget, plus assist Dennis Cook to get donations for CTU Gala
Previous meeting reports will be here as they are superceded by newer reports.