Rocky Mountain Flycasters - Board Meetings
ROCKY MOUNTAIN FLYCASTERS BOARD MEETING
FEBRUARY 19, 2008
President Ken Eis called the meeting to order. Officers present were Jim Lilly, VP; Dave Coulson, treasurer; Lee Evans, secretary; and Greg Evans, immediate past president. Also in attendance were Guy Turenne, Milt Mays, Bob Streeter, John Fraser, Phil Wright, and Ron Sheets. The minutes of the January meeting were approved.
Treasurer Dave Coulson reported we now have free checking, but during the transfer $225 of his own money was placed in the RMF account. Greg Evans moved we authorize Dave to move $225 back to his own account. The motion was seconded and passed. Dave has set up Xcel ledgers to increase the transparency of our expenditures and also to help in establishing a budget. He will also set up a spreadsheet to track volunteer hours for the year-end report. The project account has a balance of $2818.30 and the general account is currently $6584.69.
Membership is 847 with 19 new members and 30 expired members. It was discussed that many people get free membership for a year through purchases or special offers, and then do not renew their membership.
Ken announced the upcoming Spring Rendezvous for CTU and Phil Wright and Guy Turenne expressed an interest in attending. Jim Lilly moved to pay fees and hotel for 2 members to attend. The motion was seconded and passed. Ken also announced environmental meetings in Denver and the CTU dinner and said he had details if anyone was interested in attending.
The fund raising committee reported and announced a meeting on Tuesday, Feb. 26. John Fraser’s employer, Weston Solutions, has some money available for environmental issues and possible could donate to RMF projects. The Board felt this could help us pay for some better stream flow gauges for Eagle’s Nest and Phantom Canyon. Ken will call Mark Coleman and try to pin down our needs so a proposal could be written.
In old business, the CTU Youth Camp was discussed. Greg reported that 19 letters to area high schools were sent to science and environment teachers. We are awaiting application letters.
The RMF brochure was presented and discussed. Jim said he would do the last minute editing and Greg would get it printed.
The Bylaws committee has met and is nearly ready to present their proposal to the board. It is hoped that will happen at the next board meeting.
SWIG will do their Shared Vision plan (SVP) on the first Friday in April. Bob reported that Dave Piske will be asked to sit in for him. Bob also presented a resolution from SWIG indicating RMF’s endorsement of the SVP process for the North Fork and Main Stem of the Poudre, but any other projects would need their own analysis before our endorsement. (The entire resolution will be attached.) Ron moved and Greg seconded to support the resolution and the motion passed.
In new business, it was reported our March speaker will be Chuck Prather and the topic will be Atlantic Salmon Fishing.
Ken said he would continue to get a vote of the board by email for items that need a response before our next board meeting. He will put “vote” in the subject line. We discussed whether to reply only to him (secret ballot) or to reply all. The board felt it was each member’s decision.
The budget discussion indicated that our net expense for each meeting is $60-$100. Also our raffle table is starting to run dry. A continuous income stream is needed. The fund raising committee will look at possibilities. There was discussion of changing the location of the meetings in order to find a room for less than the present $220.
Milt Mays talked to the board about Project Healing Waters, a national TU/FFF activity to teach veterans to fly fish, tie flies, etc. It is being used as a form of therapy and Milt was checking our interest. The board expressed interest and felt it was a great project. More details will be forthcoming.
The board adjourned amidst another discussion of the sale of the plots of ground in the Thompson canyon.
Previous meeting reports will be here as they are superceded by newer reports.